Radhakanta Mandir | Rules & Regulations

Regulations of the Society

Unless the context otherwise requires word and expressions contained in these Regulations shall bear the same meaning as in the West Bengal Societies Registration Act, 1961 or any statutory modification thereof.

Membership

Admission
- a.The signatories of the memorandum of associations and the office bearers of the Governing Body of the Society shall be first members of the society.
- b.The Governing Body mat admit to membership any person of any caste, creed or sex who has attained the age of 18 years and agreed in written to be bound by the memorandum of associations and regulations of the association and who in the opinion of the Governing Body will be interested in Advancement of the objects of the society.

Types of Members
- Honorary Member : Any person, whose connection with the society is deemed to be useful, may with the consent of such person be elected as honorary member of the society. Such member shall not allow, however, eligible to be member of the Governing Body nor shall be entitled to vote in any meeting.
- Ordinary member : Any person, qualified to be a member and paying prescribed ordinary membership fee may be admitted as ordinary members of the society.
- Cessation of Membership : Any member shall cease to be a member-
  - a. On the acceptance of his resignation from membership
  - b. On his becoming insane or insolvent
  - c. On his conviction of any offence in connection with the formation promotion, management or conduct of affairs of the Society or a body corporate or of any offence involving moral turpitude.
- Register of Member : The society shall maintain a register of the members containing the names, address and their occupation, the date of admission and of the cessation of the membership. The Register will be kept open for inspection of the members of Society on requisition. All entries required to be made therein shall be entered within period of 15 days.
- Rights and Obligations of Members : Any ordinary members of the society has the right
  - a. To elect and to be elected in any election of the society
  - b. To submit suggestion for discussion to the Governing Body and sub-committee on any matter related to the society
  - c. To inspect the accounts and the proceedings of the meetings of the association on appointment with the Secretary.
  - d. to pay his subscription within the prescribed time. Defaulting members shall not be allowed to take part or vote in meeting members shall have one vote each.
- Expulsion and removal : Frequent actions of any member, if found by the Governing Body is detrimental to the interest and is in violation of the rules and regulations of the club, he may be after due enquiry, censured, suspended or expelled from the membership by the Governing Body. In that case the Governing Body shall first serve the member concerned with a show cause showing therein the charges framed and ask him to submit his statement of defense within a month. On receipt of the explanation the Governing Body shall have the power to take a suitable action against the delinquent member after allowing him to defend his case. If no reply to the show cause notice is received within a month, the governing Body may take an ex-parte decision.

Governing Body

Composition, Election / Appointment, Resignation/ Removal, Terms of Office:

There shall be a Governing body consisting of not less than 7 members. The Office bearers of the G.B. shall comprise of president, Secretary, Treasurer and other committee members. The Office bearers and other Committee members shall be elected at the A.G. M. The resignation and the removal of the G.B. members shall be dealt with as has been prescribed as in the case of other members noted hereinbefore.

The term of the office of the G.B. shall ordinarily be one year, unless it is dissolved/ terminated early under unforeseen circumstances. After election, the old G.B. will continue to function till the new body takes over the charges which shall under no circumstances be more than 30 days from the date of election.

Meeting:

A meeting of the G.B. should be held at least once in three months at such place, date and time, as the president or the Secretary may determine. Any four member of the G.B. may requisition the meeting and the Secretary shall summon the same within seven days and failing which the president on the requisitionists may do so provided no business other than specified in the noticed shall be transacted at such meeting.

Notice and Quorum:

7 days’ notice of the meeting specifying the place, time and the general nature of business to be transacted, shall be given to every member of the G.B. Emergency meeting may be called on 24 hours notice 1/ 3rd members personally present shall constitute a quorum for the meeting and if the quorum is not present within 30 minutes of the time, member present shall adjourn the meeting.

Procedure of the Meeting:

The president or in his absence the Vice-President shall preside over all the meeting of the G.B. and in their absence members present shall elect a Chairman of the meeting. All the questions before the meeting will be decided by a majority of vote each member having one vote. The President or the Chairman shall have a second or casting vote in addition to his own vote in case of equality of votes when due.

Power and Duties of the Governing Body:

The G.B. shall have the general power of supervision and conduct over all the affairs of the society and in particular shall discharge the following duties:

To appoint sub-committee with such power and duties as may be considered necessary or expedient.

To keep proper account of the society and to open back account in the name of the society in one or more banks.

To co-opt not more than two members to the Governing body.

To appoint a person or persons on payment to assist the Secretary/ treasurer in the maintenance of the account, etc.

To conduct any other busoness not specified herein for the attainment of the object of the Society provided such business is not repugnant to such object.